Conditions of Purchase

Our Terms and Conditions can be found here.

You can find a downloadable PDF version of our terms and conditions here.

Only the present conditions of purchase shall apply. Brockstedt do not accept supplier’s contradicting or deviating conditions unless Brockstedt have expressly and in writing approved their validity. The present conditions of purchase shall also apply in case Brockstedt accept supplier’s deliveries unconditionally while being aware of supplier’s contradicting or deviating conditions.
The present conditions of purchase shall apply also for all future business with the supplier.
Individual agreements that may be concluded with the supplier for individual cases (e.g. framework contracts and quality assurance agreements as well as collateral and complementary agreements and their amendments) will always have precedence over these General Conditions of Purchase.


Orders: Deliveries that are made without written order will not be accepted. Brockstedt waive order confirmations unless any changes of amounts, prices or delivery dates are required. Brockstedt reserve the right to accept these changes. Suppliers are obliged to point out obvious mistakes (e.g. misprints and calculation errors as well as incompleteness of orders and of the order documents) so that these can be corrected and/or completed before acceptance.



Compulsory information: Before changing production processes, materials or supplied parts for products or services, production locations, methods or appliances for testing the parts or any other quality assurance measures the supplier must inform Brockstedt sufficiently in advance so that Brockstedt can find out if the changes may have a detrimental effect on the product.


Secrecy: All documents provided by Brockstedt including drawings, sketches and samples are exclusively property of Brockstedt. The supplier undertakes not to make them accessible for third parties; to use the documents and samples exclusively for executing the orders; not to multiply the documents, to handle and keep the documents and samples with care and to return them to Brockstedt immediately and completely after the orders have been executed. In particular the supplier will continue treating the production methods supplied by Brockstedt as secret also after completing the orders and not use them for their own production or for supplies to competitors of Brockstedt. Brockstedt reserve all rights in new features provided by Brockstedt – in particular in case any patent is granted or utility models are registered.
Products that are made on the basis of information (e.g. drawings, models and similar) provided by Brockstedt or on the basis of confidential information supplied by Brockstedt must not be used by the supplier himself; the supplier must neither offer nor supply them to third parties.


Passage of risk, place of performance: In all cases the risk shall be borne by the supplier up to arrival of the goods at the receiving agency determined by Brockstedt. The risk shall pass to Brockstedt always upon transfer of the goods to the receiving agency determined by Brockstedt.
Supply shall be made within Germany to the place shown in the order. The destination shall in each case also be the place of performance. In case a place of performance has not expressly been determined Kiel shall be the place of performance.


Reservation of title: Upon transfer of the goods to Brockstedt title shall pass to Brockstedt directly. Brockstedt do not recognise any reservation of title.


Pricing: The price shown in the order is binding. Unless any other agreements have been concluded for individual cases the price shall include all services and collateral services provided by the supplier as well as all collateral cost (e.g. appropriate packaging, transport cost inclusive of any transport and liability insurance). Upon our request the supplier shall accept packaging material for return.
Price demands have to be announced by the supplier in writing at least three months before the beginning of the new quarter. This announcement does not automatically imply the acceptance of the demand.


Partial deliveries, short and excess deliveries: Partial deliveries do not constitute performance unless Brockstedt approve them. Simple acceptance of a partial delivery does not constitute such an approval. In case of deliveries that are max. 5 % short of the order Brockstedt shall be entitled to accept the respective delivery and cancel the missing rest of the delivery. Brockstedt reserve the right to return to the supplier at supplier’s expense goods delivered in excess.


Delivery date, penalty: The delivery date given by Brockstedt in the order is binding. The supplier undertakes to perform at the agreed delivery date.
As soon as the supplier becomes aware of delays the supplier must inform Brockstedt of the delay, its causes and probable duration.
In case the supplier is not able to perform at the agreed date, no matter for what reason, Brockstedt shall be entitled to withdraw from the contract and acquire substitute deliveries from third parties and/or demand compensation for non-performance according to Brockstedt’s own choice. The above shall apply without prejudice to any further legal claims by Brockstedt. Brockstedt shall not have to set a period of grace combined with a warning of refusal. The supplier shall have to reimburse to Brockstedt any additional cost caused by delayed delivery or service. Acceptance of the delayed delivery or service does not constitute a waiver of claims for compensation. In case delays occur repeatedly Brockstedt shall be entitled to withdraw from the contract also if the supplier is not responsible for the delay.
In the event that delivery is delayed due to reasons that are attributable to the supplier, the supplier waives the defense to consecutive violations of the same provision and is obliged to pay a contract penalty of EUR 50.00 per customer back order and per delayed article to Brockstedt.
Brockstedt is also entitled to claim the contract penalty up to the final invoice if Brockstedt did not expressly reserve this right when accepting the delayed delivery. The right to claim further damages remains reserved. The supplier is reserved the right to prove that no or considerably fewer damages were caused to Brockstedt. Deliveries before the agreed date are permitted only with the consent of Brockstedt. Brockstedt reserve the right to return goods that were sent before the agreed date or to state a value date for the respective invoice.


Form of delivery: Deliveries must be made exclusively in accordance with Brockstedt’s separate regulations for transport and packaging for suppliers. The transport and packaging regulations in their respective applicable versions are part of Brockstedt’s conditions of purchase.


Payment: Unless any other agreements have been concluded payments shall be made on the 25th of each month that follows a delivery and performance as well as receipt of a correct invoice minus 3 % discount or 90 days net.


Origin of goods, preferences, regulations in international commodity traffic: The supplier undertakes to present for all items delivered to Brockstedt a long-term supplier’s declaration confirming the legal preferential status of the goods (“Product having preferential origin status in the EU” or “Product without preferential origin status in the EU”). In case the supplier does not respect this obligation or in case of wrongly issued declarations the supplier shall be liable for any damage Brockstedt suffers in consequence of this violation.
The supplier undertakes to check if his products are subject to any prohibitions, restrictions and/or duty to obtain permits in international commodity traffic (e.g. with respect to the export list, dual use regulation, US re-export regulations, etc.) and in case that applies to mark the products with clear and unequivocal information in his offers, order confirmations and all documents accompanying the goods.
In case the supplier does not fulfill the above requirement the supplier shall be liable for any damage suffered by Brockstedt in consequence of this violation inclusive of all claims for reimbursement for foreign customs duties, levies, fines, etc.
Decoding of designation of origin: D = third country / E = EU / F = EFTA


Warranty: In case of material or legal defects of the goods (incl. wrong or short delivery as well as faulty assembly, faulty manuals for assembly, operation or handling) and other violations by the supplier the legal regulations shall apply unless any other stipulations are made below.
In accordance with the legal regulations the supplier shall be liable in particular for assuring that the goods have the agreed quality upon passage of risk to Brockstedt. In each case shall apply the product descriptions that are subject matter of the respective contract in particular by inclusion or reference in the order – or that have been included in the contract in the same way as these conditions of purchase. In this respect it does not matter if the product description has been provided by Brockstedt, by the supplier or by the manufacturer.
In deviation from Art. 442 para. 1, sentence 2 BGB (German Civil Code) Brockstedt shall be entitled to claims for damages without limitation also if Brockstedt did not become aware of the defect upon conclusion of the contract due to gross negligence.
For the requirement to check the delivery and to make a complaint in respect of a defect shall apply the legal regulations (Arts. 377, 381 HGB (German Commercial Code)) with the following proviso: Brockstedt’s obligation to check the goods shall be restricted to defects that can be detected by the incoming goods control by means of visual checks inclusive of the delivery documents and by random checks of our quality control personnel (e.g. damage in transit, wrong or short deliveries). In case acceptance has been agreed Brockstedt shall not be obliged to check the goods. In general, the decisive aspect will be to what extent a check will be feasible taking into account the circumstances of the respective case.
The above does not affect the obligation to make complaints about defects that are discovered at a later time. In all cases a complaint (notice of defects) shall be considered to have been made in time if the supplier receives it within two weeks.
The supplier shall pay the cost of testing and repair also if it is found that the goods in question were not defective. Brockstedt’s liability to provide compensation for damages caused by unjustified claims for repair of defects remains unaffected. However Brockstedt shall be liable only if Brockstedt found or in gross negligence did not find that the goods in question were not defective.
In case the supplier does not fulfill his obligation to take remedial measures (either by rectifying the defect or by delivery of a non-defective product as chosen by Brockstedt) within a reasonable period determined by Brockstedt the latter may rectify the defect themselves and claim from the supplier compensation for the expenses or respective advance payments. In case the supplier’s remedial measures were not successful or are unacceptable for Brockstedt (e.g. because of special urgency, danger for safety of operation or threatening disproportionate damage) no period need be determined. The supplier must be informed without delay – if possible in advance.
Further, in case of material or legal defects Brockstedt shall be entitled to reduce the purchase price or to withdraw from the contract as provided by law. In addition to the above the legal regulations entitle Brockstedt to claims for damages and compensation of expenses.
The supplier respects the state of technology and the applicable legal and government regulations (in particular DIN, VDE, VDI, DVGW). On the day of delivery the goods must be in accordance with all applicable legal and government regulations including those of the law on safety of appliances and of environmental protection and they must satisfy the requirements of the safety regulations. In case the supplier delivers hazardous substances in the sense of the respective ordinance or products that may release such substances the supplier must provide for Brockstedt or their service providers the data that are required for producing an EU-safety data sheet (Art. 14 GefStoffV (ordinance on hazardous substances)) without being requested to do so.


Recourse: Brockstedt are unlimitedly entitled to the legal recourse within the supply chain (claim for damages in accordance with Arts. 478, 479 BGB) in addition to the claims for damages. In particular Brockstedt are entitled in each case to demand that the supplier provides for Brockstedt exactly the kind of remedial measure (rectification of defects or substitute delivery) that Brockstedt owe their customers. This does not limit the legal right of choice (Art. 439 para. 1 BGB).
Before Brockstedt recognise or fulfill a claim for damages raised by their customers (including reimbursement of expenses in accordance with Arts. 478 para. 3, 439 para. 2 BGB) they will notify the supplier and request a brief description of the matter and a written statement. In case the statement is not delivered within a reasonable period of time and no solution can be agreed the compensation that was actually provided by Brockstedt shall be considered to be owed by Brockstedt vis-à-vis the customer. In such a case it shall be the supplier’s responsibility to prove the contrary.
Brockstedt’s claims under recourse to the supplier shall also apply in case the goods have been further processed by Brockstedt or one of our customers (e.g. by being integrated into another product) before they were sold by Brockstedt to a consumer.


Product liability: The supplier keeps Brockstedt free from all claims resulting from product liability outside the contract to the extent to which these claims arise due a defect of the product delivered by the supplier.
Further, the supplier shall be liable for damage that Brockstedt suffer because they have to take reasonable precautions against liability claims outside the contract that are to be attributed to the supplier (e.g. public advertisement).
The supplier must be sufficiently insured against claims that may be raised against him in cases of product liability and he must be able to prove this insurance to Brockstedt by presenting a respective insurance policy.


Service providers: Service providers that come to work on Brockstedt’s premises are obliged to sign Brockstedt’s external company agreement.


Force majeure: Strike, lock-out, disturbance of operation, orders by authorities and other cases outside the sphere of influence of Brockstedt that may reduce the demand shall be considered to be force majeure and entitle Brockstedt to withdraw from the contract.


Industrial property rights: In case of an intentional violation of industrial property rights the supplier shall keep Brockstedt and their customers free from any claims of third parties resulting from the violation of copy rights, commodity rights and patents unless the design of the respective commodity has been provided by Brockstedt.


Prohibition of child labour: The supplier commits himself to observe the minimum standards specified in the ILO core labor standards and to commit his own suppliers to observe said minimum standards with the help of specific contractual provisions.


Environmental protection: Brockstedt use an environment management system according to DIN EN ISO 14001. Protection of the environment play an important role in Brockstedt’s quality philosophy. For that reason Brockstedt expect that their suppliers show an environmental awareness that corresponds with that of Brockstedt.


Regulation (EC) No 1907/2006 (REACH): The supplier guarantees that the products delivered by him are in compliance with Regulation (EC) No. 1907/2006 concerning the Registration, Evaluation, Authorization and Restriction of Chemicals (REACH). All substances contained in the products of the supplier that are not exempted from the obligation to register have been pre-registered or registered upon expiry of the transition periods in accordance with the provisions of the REACH Regulation.
Suppliers established in a non-EU member state are obliged to appoint an only representative (OR) based inside the EU in accordance with Article 8 of the REACH Regulation whose name and address has to be disclosed to us. The OR is responsible for fulfilling all the registration and other REACH obligations on the supplier. Any preregistration or registration of a substance carried out by the OR shall be communicated to us stating the registration number of the substance. In case the supplier changes his OR or the OR discontinues his activities, the supplier shall notify us immediately.
The supplier guarantees that the products delivered by him do not contain any of the substances on the candidate list referred to in Article 59 (1, 10) of the REACH Regulation.
The supplier shall inform Brockstedt immediately in writing should, for whatever reason, products delivered by him contain substances on the candidate list; this also applies to additions / amendments to the candidate list. The supplier shall indicate the names of the individual substances and their respective percentage by weight as precisely as possible.
The supplier also guarantees that the products delivered by him are in compliance with the requirements specified in Regulation (EC) No. 1272/2008 (CLP). Non-EU suppliers are responsible for having their OR submit notifications to the Classification & Labeling Inventory for the products delivered in accordance with Articles 39-42 of the CLP Regulation.
In the event of a violation of any of the obligations listed above on the part of the supplier, we may, at any time, cancel the order in question without notice and refuse acceptance of the delivery in question without incurring additional costs.
Brockstedt's right to claim damages remains unaffected of this. Canceling or refusing acceptance of the order does not constitute a waiver of the right to claim damages.


Language, applicable law, jurisdiction: The language of the contract is German. The contract is subject to German law. The UN Sales Convention shall not be applicable. Jurisdiction for all disputes arising from this contract shall be Kiel in case the supplier is a qualified merchant, a legal entity under public law or a special fund under public law. Brockstedt shall be entitled to take legal action also at the supplier’s seat.


Seperability: In case any of the above regulations or a part of any of them is invalid this shall not affect the validity of the remaining stipulations. The parties agree that such an invalid stipulation shall be substituted by a valid one that is as close as possible to the meaning of the invalid stipulation.

Amtsgericht Kiel HRB 18076 (Local Court, Kiel, commercial register)

Manager: Benedict Jackson

Issue 10/2016